The following privacy notice describes how Bodhi may use, process, store and disclose personal information that we collect about individuals through this website and from other sources including job sites, events, and social media.
We (Bodhi) are committed to protecting and respecting your privacy and the data you provide. Personal information submitted to us via this website is collected, handled and stored securely. This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us and managed within the guidlines set out in The General Data Protection Regulation (GDPR).
Please read the following to understand our views and practices regarding your personal data and how we will treat it. This notice supplements other privacy notices you may receive from us and is not intended to override them.
If you have any questions about how we use your personal information, contact us at: firstname.lastname@example.org
How do we collect information?
We will collect your personal information such as your name, address and email address, directly from you and from other sources. This includes when you upload your CV, apply for a job, engage with us on social media sites such as LinkedIn and Twitter or when you provide us with your details during a job fair, promotional, networking or training event.
What information do we collect?
We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications), comments, feedback, product reviews, recommendations, and personal profile.
Candidate registration: Uploading CVs and job applications
We will collect your personal information when you apply for a job through our website, social media sites such as LinkedIn or registrations at job fairs, promotional, networking or training events. During our candidate registration process we will collect your information directly from you, your CV, from employment and educational referees and via online tests you may perform at our request.
We may disclose your Personal Information to our clients in the UK and Europe in regards to relevant job vacancies. Our clients may request additional Personal Information about you in relation to their job vacancies and requirements. Your Personal Information will be securely stored in our online candidate database.
The personal information we may collect include:
Identity (your name, gender, date of birth and marital status)
Evidence of your right to work in the UK in accordance with Home Office requirements (this may include a photograph, nationality, place of birth, birth certificate, driving licence, etc)
Contact details (including your email, home address and phone numbers)
Bank account and National Insurance number (so we can make payments to you and account for tax if you are working as a temporary worker supplied through Bodhi)
Job search criteria, preferences and expectations
Qualifications, skills, experience and training
Current and desired salary and other benefits
Details of disabilities (where provided by you and if it is relevant);
Unspent criminal / motoring convictions, court proceedings and pending court proceedings relating to an offence committed or alleged to have been committed by you;
Additional information contained in your CV or that you choose to provide to us;
Profile data including your preferences, feedback and customer survey responses;
Usage data including information about how you use our website and services;
Marketing and communications data including your marketing and communication preferences.
Applying for jobs at Bodhi
If you are applying for a role as our employee, we will collect your personal information from you via your CV, referees, professional and educational organisations and other sources. We will process your personal information for the purposes of administering the application, managing the internal hiring process and assessing your suitability. We will store your information securely in our confidential database. We ensure that your personal information is protected, secure and kept confidential. If we engage a third party to provide pre-employment screening services or testing, we will ensure that access to personal information is limited and that the service provider is contractually obliged to comply with applicable data privacy laws, confidentiality and provide adequate safeguards to keep your personal information secure until it is deleted or anonymised.
By applying for employment with us, you consent to us processing your personal information for these purposes. You have the right to withdraw your consent at any time. If you withdraw your consent, we will not be able to continue with your application.
If your employment application is unsuccessful, we will retain your details on our database for a period of 6 months for the purposes of evidencing that we have conducted the recruitment process in a fair and transparent way and have not discriminated against applicants on prohibited grounds. At the end of the retention period, your information will be automatically deleted. We may ask if you would like us to retain your CV data if we consider that you may be suitable for future roles. We will only do this with your consent.
Clients and Suppliers
If you are an existing or potential client or supplier we will collect and process information about individuals in your organisation. We may enter an individual’s name and business email address in to our database as a designated corporate point of contact for that organisation, together with the individual’s other business contact data. The source of a corporate point of contact may be the individual themselves, or their name and business details may be provided to us by a member of their HR or Procurement department or another hiring manager or existing business contact or a candidate we have placed at the organisation. We may also obtain these details from websites, social media and other sources.
How do we store, use, share and disclose visitors' personal information?
Our company website is hosted on the Wix.com platform. Your data will be stored through Wix.com’s data storage as well as our own exclusive and confidential database.
For anyone registered as a candidate, we will use, process and disclose your personal information and other data we collect in order to to provide you with job finding services. We will process your personal information in accordance with our candidate contract (provided during our candidate registration process) in line with the type of work you are seeking and we will disclose your information to our clients in relation to their job vacancies.
For clients and prospective clients, we may use your information for marketing or promotional purposes in order to communiate new offers, insight or prospective candidates. We may also use your information to inform targeted online marketing campaigns.
We process your personal Information for other business purposes such as producing statistics, marketing analysis, understanding visitor behaviour that complies with contractual, legal and regulatory obligations and duties. If you provide us with information about 3rd parties, we will assume that the 3rd party in question has given you permission to do so and to Bodhi collecting, processing and transferring their personal information to the same extent as yours.
We may contact you to notify you to resolve a dispute, to collect fees or monies owed, to poll your opinions through surveys or questionnaires, to send updates about our company, or as otherwise necessary to contact you to enforce our user agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, telephone, text messages, and postal mail.
If you don’t want us to process your data anymore, please contact us at email@example.com
How long do we retain your personal information?
Bodhi will retain your personal information for as long as necessary to fulfil the purposes that we collected it for. This means we will keep it throughout the period of your relationship with us and whilst we are providing you with services.
If you no longer wish to receive our services you can request us to delete your personal information from our database. When we have deleted your data, we may retain your name and email address on our suppression list and subject to the services we have provided, continue to retain some of your information for our legitimate business purposes described below.
We are required by law to keep basic information about our candidates, clients and customers (including contracts, evidence of identity, and right to work in the UK, financial and transaction data) for up to 7 years from when our relationship ends, for legal, compliance and tax purposes.
Where there is no retention period stated in law, we determine the appropriate retention period by considering the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure of the data, the purposes for which we process it and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal information (so that it can no longer be associated with you and we cannot identify you). We do this for resourcing, research or statistical purposes in which case we may use this anonymised data indefinitely without further notice to you.
Your legal rights
The GDPR provides you with the following rights to:
Access your Personal Information at any time. This enables you to receive a copy of the Personal Information we hold about you and to check that we are lawfully processing it.
Request correction of the information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected, although we may need to verify the accuracy of the new data you provide to us.
Request deletion/removal of your personal information. Please Note: we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your Personal Information where we are relying on a legitimate interest (or those of a 3rd party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
Ask us not to process your personal data for marketing purposes. We will usually inform you if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.
Request restriction of processing of your data. This enables you to ask us to suspend the processing of your personal information in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to process it.
Request the transfer of your Personal Information to you or directly to another controller. This right only applies to automated information which you initially provided consent for us to use or where we used the Personal Information to perform a contract with you.
Questions and your contact information
If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at firstname.lastname@example.org
This Privacy Notice was last updated: 18 November 2020